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Information
Benefits of Implementing ImageTool Document Management System
The bottom line is you will increase efficiency within your organization, save money through reduced office/storage space, secure critical information, adhere to government regulations regarding retention of and access to documents, improve communication between employees, outside resources and customers, and ensure your business can continue to operate in the event of a disaster.
We offer regularly scheduled training courses for all of our software products. Our courses are held in our state-of-the-art training facilities in Atlanta and Orlando. You receive hands-on training and individual attention.
We also offer on-site training as well as customizable training classes to meet customers' specific needs.
Our training is coordinated
through our parent company, Evans Technology, Inc. For more
information on course schedules, curriculum and registration, visit
www.evanstech.com.
ImageTool for Office
ImageTool Office is a Microsoft Office based, user-friendly, feature rich software application for production document management. ImageTool allows you to capture, collaborate and archive the documents, information and emails that are critical to your operations. Documentation and information is readily available in a secure, yet easy to access, searchable format.
Communication between departments and outside resources will drastically improve. And the amount of time and money spent copying and distributing paper will be almost non existent.
With ImageTool, scanned and electronic documents can be accessed across the department or an entire organization. Users can search and retrieve documents by entering any combination of document attributes or performing a keyword search for words contained within the document. ImageTool also statuses documents for data required and utilizes your email for task notification.
Getting paper in an electronic format fast is key to the productivity of a document management system. The conversion of paper documents to make storage and retrieval of the information they hold more efficient and timely begins with the scanning process. The capture of documents is accomplished from the built in scanning environment, or scanned documents from other devices. Scanned, Microsoft Office and other electronic documents are placed in in-baskets that are stored on the network or local drive of the scanning station computer. Once the documents are captured in digital form, they can be further processed to enhance the appearance, extract the important data, and stored in readily accessible formats. ImageTool is loaded with productivity shortcuts and automation.
The Professional user has the capability to scan documents, index documents, search documents, OCR documents, modify documents and add comments and notes on the documents. ImageTool Professional Series include wizards to send documents to a CD for distribution, and publishing documents to the WEB. The Professional user has the ability to maintain system users and document vaults with the appropriate security rights.
Benefits & Features
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Secure your documents
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Immediately access critical information
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Share information in seconds
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Improved communication
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Increased productivity
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Reduced expenses
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Ease of use
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Increased document security
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Disaster recovery
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Reduced storage space & fees
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Advanced searching, filtering & sorting of documents
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Full text OCR for keyword searches
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Integration & support with Microsoft Office & Outlook
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Search across multiple document categories
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Research mode
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Turbo mode
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Web publishing wizard
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CD archive wizard
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Document cleanup
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Barcode recognition
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On the fly OCR
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Bates stamping
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Batch indexing
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Multiple levels of security
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Unlimited user defined stamps
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Database support - SQL Server, Oracle & Access
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